RentHarbor keeps the operating books for your rentals and turns them into tax-ready reports.
Accounting
The Accounting page (/rentals/accounting) summarizes:
- Collected — all-time rent payments (deposits excluded).
- Operating expenses — OPEX + REPAIR costs.
- Net operating income — collected minus operating.
- Capitalized — CAPEX + IMPROVEMENT spend (not deducted; depreciated).
A second strip surfaces deposits held in trust (across every tenancy — not income), the count and monthly-equivalent of your active recurring charges, and your transaction-tag count. Each links to the Leases workspace, where those live per tenancy.
It also lists your most recent income and expenses. Log costs with Log Expense, choosing the cost class so each dollar lands in the right bucket.
Deposit disposition statement
When a tenant moves out, open the tenancy's Security deposit panel and click Generate disposition statement. Itemize the deductions against the held deposit (unpaid balance, cleaning, damage…) — the refund due computes automatically and never goes below $0 — then generate a professional PDF with the property/tenant block, the itemized table, the refund, signature lines, and a state-generic note directing the tenant to their state's return deadline. The PDF is saved to the tenancy's Documents and downloaded. This creates a document only — record the actual APPLIED/RELEASED deposit movements separately with the deposit form.
Schedule E reports
The Reports page (/rentals/reports) builds an IRS Schedule E-style summary by property for a tax year: rents received, deductible expenses mapped to the Form E lines, net income or loss, and capitalized improvements. Filter by year, then download Schedule E (PDF) for your return.
Depreciation (Schedule E line 18)
Each property's workspace has a Depreciation tab. Add the building (and major improvements or land improvements) as depreciable assets — description, placed-in-service date, cost basis excluding land, method (27.5-yr residential, 39-yr commercial, or 15-yr land improvements — all straight-line with the IRS mid-month convention), and any depreciation already taken elsewhere. RentHarbor computes the current-year deduction and folds it into Schedule E line 18 on the on-screen report, the Schedule E PDF, and the CPA packet automatically. If the property's loan-side Tax Tracking worksheet has basis inputs, the panel offers them as a starting point (you confirm — remember to subtract land). Deactivating an asset (sold/disposed) stops its deduction but keeps the row for recapture history. Verify basis, land allocation, and method with your CPA.
CPA packet
From Accounting, CPA Packet exports a per-property package (the current year and the two prior) to hand straight to your accountant.
These figures inform your CPA's return; they don't replace professional tax advice. For the note side of a property, see the loan's Tax Tracking & CPA export.