Open it anywhere
Service your book from a laptop, tablet, or phone, at the office, at a closing, or on the road. There's nothing to install and nothing to keep updated.
Compare · NoteHarbor vs Moneylender Pro
Built for the cloud era,
and switching is the easy part.
As published on their system requirements page (checked August 2026), Moneylender Professional runs on Windows 10/11 or Windows Server; they also sell cloud hosting for the data file itself. NoteHarbor is servicing software you open in a browser, so your book, your team, and your borrowers aren't tied to one machine in one office.
Penny-accurate amortization and waterfall, RESPA escrow, 1098 & Metro 2, and a borrower portal, with a guided import that brings your existing book along.
No credit card to start · Every servicing feature from day one
Desktop program
Installed on a Windows PC
Their published system requirements list Windows; the book lives on the machine the program is installed on.
NoteHarbor · in the cloud
One live book, any device
The same up-to-date ledger from a laptop, tablet, or phone. Wherever you are.
- Laptop
- Tablet
- Phone
Who this comparison is for
NoteHarbor is built for one buyer in particular: a seller-finance note holder or small servicer who wants the book online, the borrowers self-serve, and the tax work handled without a second system.
- You carry owner-financed notes, carrybacks, or wraps, and the tax consequences of selling one actually matter to you.
- You want your book reachable from a laptop, a closing table, or a phone, by more than one person, without provisioning a machine for each of them.
- You would rather send a borrower a link than field a call asking for their payoff.
- You want escrow analysis, 1098s, and Metro 2 coming out of the same ledger you service against.
Why note holders move to the cloud
The same book, wherever the work happens.
Everything below is a real NoteHarbor capability: no desktop install, no single machine, no separate spreadsheets to stitch together.
Put your whole team on it
Give teammates their own logins and work from the same live book, with every payment, edit, and status change in a shared, humanized audit trail.
Give borrowers a portal
Share one secure link for a live balance, payoff quote, and full payment history: no login to your system and no app for them to install. Revoke or rotate the link any time.
Let the busywork run itself
RESPA escrow analysis, Form 1098 and 1099s, Metro 2 reporting, and borrower statements all generate from the same ledger you service against.
Feature by feature
NoteHarbor vs Moneylender Pro, side by side.
Paraphrased from each vendor's own published pages and cited row by row, and hedged, not guessed, wherever we have not verified them ourselves.
| Capability | NoteHarbor | Moneylender Pro |
|---|---|---|
| Where you and your team can work | ||
| Runs in a web browser: nothing to install | (Yes) Any modern browser; no downloads, no updates to apply | A Windows program you install. Their published requirements list Windows 10/11 or Windows Server; they also sell hosting for the portfolio file, and their help center documents a browser client that has not been announced.Source: Moneylender Pro system-requirements-loan-software.aspx · checked 2026-08-02 |
| Works on Mac, tablet & phone | (Yes) The same live book from any device, same login | Their published requirements list Windows only; their site points Mac users to Parallels or a Windows machine.Source: Moneylender Pro system-requirements-loan-software.aspx · checked 2026-08-02 |
| Your whole team on one live book | (Yes) Add a seat (no extra machine to provision). Every action in a shared, humanized audit trail. | Yes: one machine hosts the portfolio and other installs connect to it over the network, with per-user permissions. Their pricing page prices the license per computer, per user.Source: Moneylender Pro topics-ConnectToNetwork.aspx · checked 2026-08-02 |
| Data hosted & backed up off-site | (Yes) Included on every plan: encrypted cloud storage with managed backups | Yes, on their paid cloud-hosting tiers, which publish a nightly-backup retention schedule. The desktop product keeps the book in a single file on your own PC.Source: Moneylender Pro purchase-loan-management-program.aspx · checked 2026-08-02 |
| What your borrowers and lienholders see | ||
| Borrower portal: live balance, payoff quote & history | (Yes) Included on every plan. One secure link (no account for the borrower to create) showing live balance, a live payoff quote, and full payment history. Revocable and rotatable at any time. | Their AutoPay add-on gives borrowers a login showing current principal balance, due date, and amount due. Published price: $15/mo per depository entity, plus the greater of $1 or 0.5% of each payment, plus a $100 one-time underwriting fee. Their pages do not describe a payoff quote or payment history.Source: Moneylender Pro autopay-overview-loan-software.aspx · checked 2026-08-02 |
| Portals beyond the borrower | (Yes) Three portal types (borrower, lienholder, and renter) each its own revocable link | Their published materials describe a borrower AutoPay login. We found no lienholder, investor, or renter portal described anywhere on their site.Source: Moneylender Pro autopay-overview-loan-software.aspx · checked 2026-08-02 |
| Automated borrower emails (statements, notices, 1098) | (Yes) Sent from your servicing ledger, with the audit trail attached | Yes: a template designer drives statements, letters, and notices, emailed per template, optionally as a password-protected PDF.Source: Moneylender Pro topics-TemplateEmail.aspx · checked 2026-08-02 |
| Servicing and compliance | ||
| RESPA escrow analysis | (Yes) Annual analysis under the 12 CFR 1024.17 cushion cap (base x 14/12) | Yes: an escrow charge calculator running a 12-month analysis against a two-month reserve target (one sixth of annual disbursals).Source: Moneylender Pro topics-EscrowChargeCalculator.aspx · checked 2026-08-02 |
| Metro 2 credit-bureau reporting | (Yes) Built in, from the same ledger you service against | Yes: Metro 2 file generation per furnishing lender, with separate IDs for all four bureaus.Source: Moneylender Pro topics-CreateMetro2Report.aspx · checked 2026-08-02 |
| Tax and disposition | ||
| Year-end tax forms generated in-app | (Yes) Form 1098 plus 1099-INT, 1099-A, 1099-C and 1099-NEC: all from the same ledger | Form 1098 (with the 1096), and 1099-MISC for discount earned on discounted note purchases. They also file with the IRS. Either a self-serve FIRE file or filed on your behalf for a fee, which NoteHarbor does not do today.Source: Moneylender Pro topics-Form1098FilingOptions.aspx · checked 2026-08-02 |
| Installment-sale & wrap tax math | (Yes) Form 6252 gross profit %, contract price, excess mortgage over basis on wraps, and section 453B on a note sale | We found no installment-sale, Form 6252, or acquisition-method tracking described anywhere on their site.Source: Moneylender Pro features-for-servicing-loans.aspx · checked 2026-08-02 |
| Beyond the note | ||
| Rentals managed alongside the notes | (Yes) RentHarbor add-on, address-synced to your notes | Their published approach is to set a lease up as a loan, plus per-loan expense tracking with categories.Source: Moneylender Pro real-estate-loan-software.aspx · checked 2026-08-02 |
| AI assistant for plain-English answers | (Yes) Note Bot, included free and privacy-safe | We found nothing comparable described on their site.Source: Moneylender Pro features-for-servicing-loans.aspx · checked 2026-08-02 |
| What it costs | ||
| Pricing, published online | (Yes) From $40/mo per tier, no up-front license, extra seats $12/seat/mo on Pro and Business | $489 one time, per computer, per user: published on their pricing page, with no recurring charge for the license itself. Cloud hosting is $39-$99/mo by loan count, the API on a hosted portfolio adds $50/mo, and the borrower AutoPay add-on is priced separately. They offer a free unlimited demo on your own loans and a 30-day money-back guarantee.Source: Moneylender Pro purchase-loan-management-program.aspx · checked 2026-08-02 |
Every Moneylender Pro cell above is paraphrased from moneylenderprofessional.com's own published pages and was checked on 2026-08-02; we re-check quarterly. Software changes: confirm anything decision-critical with the vendor directly. Where their product matches ours, this table says so.
Switching is the easy part
Bring your book over in three steps.
Export from Moneylender Pro, upload, and the engine rebuilds every loan from its real balance. Your audit trail starts the moment you land.
From Moneylender Pro to your live book
about an afternoonExport from Moneylender Pro
In Moneylender Pro, File > Export Portfolio Data writes your whole book out as a folder of CSVs (recent builds add an Attachments folder). A Ledger Transactions, Payment History, or Amortization Schedule report works too.
Upload & map your columns
Upload the export (or drop a PDF statement), and the wizard recognizes the report by its shape, maps the columns, and proves the balance chain to the cent before anything lands.
Your live loan book, in minutes
The penny-accurate engine re-projects every schedule from the real balance, the waterfall applies going forward, and your audit trail starts the moment you land.
Before anything lands
The balances are proved, not assumed.
It checks your file against itself
The importer does not compute its own amortization and compare it to yours. It replays the running balance printed in your own Moneylender Pro report, in whole cents, and requires every row to tie to the balance that row printed and the last one to tie to the report footer.
A mismatch stops the import
If a row misses, the preview lists the discrepancies and the import stays blocked until it reconciles. Nothing is quietly rounded, and nothing is imported on the assumption that it is close enough.
Your splits are kept, not recomputed
Each payment keeps the interest and principal amounts your file printed. Recomputing them would mean asserting that your old system had the math wrong, which is not a thing an importer gets to decide.
You see it all before you agree to it
The covered period, the payment count, the opening balance, and the current balance are on screen before anything is written, and an export that does not start at origination says so rather than importing as though it were complete.
Further reading
The longer answers.
A comparison table is a summary. These go through the reasoning, the arithmetic, and the parts that are genuinely a judgement call.
- What servicing your own notes actually costsA spreadsheet, a licensed program, and a subscription priced against each other, including the hours that never appear on an invoice.
- The real cost of servicing notes in a spreadsheetWhere servicing errors actually come from: day count conventions, late fee rules that interact, and the four classes of escrow error.
- 1098s and 1099 INTs for note holders: the January checklistWhat has to be true in the ledger before year end forms can be produced at all, and what to have ready for your CPA.
Switching questions, answered.
Can I move my Moneylender Pro loans into NoteHarbor?
Yes. We built the importer specifically for Moneylender Pro exports: it recognizes a Ledger Transactions, Payment History, or Amortization Schedule report by its shape, including the print-formatted PDF, and proves the balance chain to the cent before anything lands. You preview and confirm everything first.
Do I have to install anything to use NoteHarbor?
No. NoteHarbor runs in your web browser on any device (Mac, Windows, tablet, or phone). There's nothing to download, and updates happen for you.
Will my full payment history come over?
Yes. You can import years of payment history, and the engine reconciles it cent-exact against the note terms, then re-projects each remaining schedule from the real balance.
Can my team use it at the same time?
Yes. Add team seats so everyone works from the same live book, each with their own login and a shared audit trail. Extra full-access seats are a $12/seat/mo add-on on Pro and Business.
How long does switching from Moneylender Pro take?
Most note holders move their book in an afternoon. A clean export is the fast path; the wizard's preview and checksum step confirm the rebuild before you go live.
Is my data still mine once it is in NoteHarbor?
Yes, and the way to satisfy yourself of that is to test it rather than take our word for it. Export your book during the trial, before you have committed anything, and look at the file: you get your loans and your payment ledger with the interest and principal split on every row, which is the form your data has to be in to be portable to anywhere else. NoteHarbor holds your book, it does not hold it hostage.
How do I compare the pricing to what I pay now?
NoteHarbor is a monthly subscription: from $40/mo per tier with no up-front license, and hosting, off-site backups, updates, escrow analysis, the borrower portal, and the year end forms included at every tier. Extra full seats are $12/seat/mo on Pro and Business. The "Pricing, published online" row above sets their published numbers alongside ours, checked on 2026-08-02. Then price both at the loan count and seat count you expect to have three years out rather than today's.
What happens at tax season?
Form 1098 generates in-app from the same ledger you service against, along with 1099-INT, 1099-A, 1099-C and 1099-NEC, so the interest on the form is the interest posted to the loan rather than a figure retyped from somewhere else. NoteHarbor produces the forms and does not transmit them to the IRS for you today. Which forms you are required to file, and for which loans, depends on facts specific to you and belongs with your CPA.
Bring your notes into a safe harbor.
Start a 14-day free trial and import up to 10 of your Moneylender Pro loans free. Most note holders are live the same afternoon, and every plan lifts the import limit.