For seller-finance note holders
You carried the paper. NoteHarbor services it — owner-financed notes, carrybacks, subject-to deals, and wraps — with penny-accurate amortization, RESPA escrow analysis, late charges, Form 1098, and a borrower portal, from any browser.
A seller-financed note is not a rent roll and it is not a spreadsheet row. It is an amortizing obligation with an escrow duty, a late-charge rule, a tax reporting obligation, and a borrower who deserves a straight answer about their balance. Here is how NoteHarbor handles each part.
Seller paper is rarely a clean 30-year fixed. Set the day-count convention, a balloon date and amount, or a custom payment, and the engine projects every schedule in whole cents. Record a curtailment or a principal-only payment and the remaining schedule re-projects from the real balance at the contractual payment, so extra principal shortens the note instead of shrinking the payment.
If you escrow taxes and insurance for your borrower, the annual analysis runs under the 12 CFR 1024.17 cushion cap against every tax account and non-self-pay policy on the property. Shortages produce a borrower invoice you can send; the escrow ledger keeps its own running balance beside the note.
Form 1098 for the borrower, 1099-INT for note owners, and 1099-A / 1099-C when a note ends badly — all generated in-app from the same payment history. For an installment sale, the tax worksheet computes the Form 6252 figures: gross profit percentage, contract price, excess of mortgage over basis on a wrap, and the gain attributable to principal actually collected in each tax year.
Set the grace period the note gives and whether the charge is a flat dollar amount or a percentage. Charges accrue to their own balance, stay out of the amortization, and are applied in the order the waterfall defines — never silently folded into principal.
Send one secure link and your borrower sees a live balance, a payoff quote, and the full payment history — no login to create, nothing to install. Links carry an expiry and can be revoked individually, so ending access is a click rather than a password change.
Link the wrap note you collect on to the underlying loan you pay, and NoteHarbor treats them as a single structure: net cashflow in one card, a wrap-versus-underlying balance chart that moves on every recorded payment, and the underlying lienholder kept on file with its payment instructions.
Selling the whole note, a partial, or a payment window is a guided flow that records what was sold, spawns the servicing record for the slice, and carries the basis forward for tax reporting rather than leaving you to reconstruct it later.
Metro 2 files export from the same ledger, and delinquencies, follow-ups, and late reminders live in a collections workbench instead of a sticky note. Every edit to a payment, a loan, or an escrow row is audited with a required reason and a plain-English old-to-new diff.
Most private note servicing starts in a spreadsheet and works fine until the second note, the first partial payment, or the first escrow shortage. These are the four things that change when you move.
A spreadsheet is only as right as the last person who touched a formula. Here the schedule, the waterfall, and the payoff all come out of one integer-cent engine that is property-tested against thousands of randomized notes.
Service the book from a laptop, a tablet, or a phone — at the office, at a closing, or on the road. Nothing to install, nothing to keep updated, and no single PC that has to be running for anyone else to see the book.
Import years of payment history from a CSV export or a servicer PDF statement. The wizard maps your columns, you preview and confirm before anything lands, and the engine reconciles the history cent-exact before re-projecting the remaining schedule.
Note Bot, the built-in assistant, answers questions about your own book — what is past due, what a payoff looks like — without you writing a report first. Borrower tax IDs are never part of what it sees.
Coming from a desktop program instead? NoteHarbor vs NoteSmith or NoteHarbor vs Moneylender Pro walks through the side-by-side and the switching path.
Start a 30-day free trial and import your existing notes — no credit card, the full product.