Construction and rehab notes fund in stages. Draws released as the work progresses. NoteHarbor has always handled the money side: you record each disbursement through Record Payment as an advance that raises the loan balance. The Draws tab adds the plan on top: schedule draws up front, track inspections, and link each draw to the advance that actually funded it. Nothing on the Draws tab ever posts money. It's tracking over payments you've already recorded.
Adding a draw schedule
On a loan with no draws yet, open Records → Add draw schedule on the loan's tab bar; once a loan has draws, a Draws tab appears alongside Schedule and Payments. Each draw takes a title, a scheduled date, an amount, and an optional description; draws number themselves (#1, #2, #3…). Three summary cards total the plan: Planned commitment (non-cancelled draws), Funded (draws linked to a live advance), and Remaining. Those totals describe the plan. The loan's real balance comes only from its recorded payments.
The lifecycle
Planned → Inspection pending → Approved → Funded, plus Cancelled. A failed inspection isn't a special status. Move the draw back to Planned with the inspection note saying why. Cancelling keeps the row and its history (it can be reinstated later); nothing is ever deleted. Funded is never set by hand. See below.
Inspections
Record inspection captures the date, who inspected, and a free-text note, and can mark the draw Approved in the same step. Everything on the tab is written to the loan's audit trail, and non-owner edits take an audit note.
Marking a draw funded
Money moves first, tracking follows: record the advance through Record Payment so it posts and raises the balance. Then choose Mark funded on the draw. The picker lists the loan's balance-increasing payments with the date and how much the balance rose. One advance can fund at most one draw, so a single disbursement is never double-counted.
The funding link follows the payment
The link is live, not a copy. Reverse or delete the linked advance and the draw reads unfunded again automatically: back to Approved with a flag, and the Funded total drops to match. Re-record the advance and link it again, or remove a mistaken link by hand (with an audit note). The payment itself is never touched from this tab.