Construction and rehab notes fund in stages — draws released as the work progresses. NoteHarbor has always handled the money side: you record each disbursement through Record Payment as an advance that raises the loan balance. The Draws tab adds the plan on top: schedule draws up front, track inspections, and link each draw to the advance that actually funded it. Nothing on the Draws tab ever posts money — it's tracking over payments you've already recorded.
Adding a draw schedule
On a loan with no draws yet, open Records → Add draw schedule on the loan's tab bar; once a loan has draws, a Draws tab appears alongside Schedule and Payments. Each draw takes a title, a scheduled date, an amount, and an optional description; draws number themselves (#1, #2, #3…). Three summary cards total the plan: Planned commitment (non-cancelled draws), Funded (draws linked to a live advance), and Remaining. Those totals describe the plan — the loan's real balance comes only from its recorded payments.
The lifecycle
Planned → Inspection pending → Approved → Funded, plus Cancelled. A failed inspection isn't a special status — move the draw back to Planned with the inspection note saying why. Cancelling keeps the row and its history (it can be reinstated later); nothing is ever deleted. Funded is never set by hand — see below.
Inspections
Record inspection captures the date, who inspected, and a free-text note, and can mark the draw Approved in the same step. Everything on the tab is written to the loan's audit trail, and non-owner edits take an audit note.
Marking a draw funded
Money moves first, tracking follows: record the advance through Record Payment so it posts and raises the balance. Then choose Mark funded on the draw — the picker lists the loan's balance-increasing payments with the date and how much the balance rose. One advance can fund at most one draw, so a single disbursement is never double-counted.
The funding link follows the payment
The link is live, not a copy. Reverse or delete the linked advance and the draw reads unfunded again automatically — back to Approved with a flag, and the Funded total drops to match. Re-record the advance and link it again, or remove a mistaken link by hand (with an audit note). The payment itself is never touched from this tab.